Shareware Grab Bag/Shareware Grab Bag.iso/005/salea22.arc/PROSP1.DOC

Text File | 1986-10-22 | 11.4 KB | 243 lines

                       HELP/TUTORIAL FOR PERSON FILE


                                   OVERVIEW

Thσá Persoεá filσá contain≤ thσ maiε record≤ fo≥ eacΦá person¼á witΦá address¼ ì
phone¼ anΣ contac⌠ information«  A⌠ thi≤ menu¼ yo⌡ havσ ┤ options.

Yo⌡á ma∙ adΣ ß ne≈ record¼á retrievσ aε existinτ record¼á returε t∩á thσá las⌠ ì
menu¼á o≥ yo⌡ caε g∩ t∩ thσ labe∞ menu« Thσ labe∞ men⌡ ha≤ it≤ owε Hel≡ screeε ì
anΣ i≤ no⌠ covereΣ here.


                         ========================
                         |        CASE 1         |
                         |   ADDING A NEW RECORD |
                         =========================

If you enter an "A" for the add option, you will see:

======================================================================
Date              /  /
Name of Contact:  Addressed as (Mr., Ms., Miss or Mrs.)    :Mr.
    First Name :                          Last Name :
Full Company name of Person :
****Address of Person ****
Address1  :
Address2  :
City :
State TX              Zip Code     0
Phone Number  :(   )000-0000
Comment one :
Comment two :
Referred by :
Date expenses were last  summarized  :  /  /       Time of update :
Summary of expenses for this Person, all activities :                    0.00
Category Selected                                          1

          MAKE AS MANY ENTRIES AS YOU WANT.
          WHEN DONE ENTER BLANKS FOR COMPANY NAME
======================================================================

Yo⌡ caε adΣ datß int∩ thi≤ screeε jus⌠ b∙ movinτ you≥ curso≥ around« Afte≥ yo⌡ ì
havσá finisheΣ enterinτ data¼á hi⌠ thσ 'ENTERº o≥ 'RETURNº ke∙ enougΦ timσá s∩ ì
tha⌠ yo⌡ g∩ t∩ thσ enΣ oµ thσ screen«  Yo⌡ wil∞ theε automaticall∙ movσ t∩ thσ ì
nex⌠ screen«  Yo⌡ caε als∩ movσ t∩ thσ enΣ oµ thσ screeε b∙ holdinτ dowε thesσ ì
tw∩ key≤ a⌠ thσ samσ time║á [CONTROL▌ [C]«  (Yo⌡ caε g∩ t∩ thσ enΣ oµ an∙ datß ì
entr∙ screeε iε thσ prograφ b∙ holdinτ dowε thesσ tw∩ keys.⌐  Iε thi≤á manner¼ ì
yo⌡á caεá ente≥ onσ screeε (o≥ record⌐ afte≥ thσ other«á Iµ yo⌡ wan⌠á t∩á sto≡ ì
enterinτ data¼ leavσ thσ fielΣ blanδ tha⌠ says:

          Full Company Name of Person :

Thi≤ fielΣ i≤ importan⌠ becausσ thσ compute≥ keep≤ tracδ oµ eacΦ recorΣ b∙ thσ ì
namσ tha⌠ yo⌡ ente≥ here«á  Late≥ on¼á wheε yo⌡ wan⌠ t∩ searcΦ fo≥ aε existinτ ì
record¼ yo⌡ havσ t∩ ente≥ thσ namσ tha⌠ yo⌡ haΣ originall∙ entered.



                    ====================================
                    |             CASE 2:              |
è                    |   RETRIEVING AN EXISTING RECORD  |
                    ====================================

No≈ g∩ t∩ thσ "Gó option«  Yo⌡ shoulΣ seσ (witΦ slightl∙  differen⌠ data):



=======================================================================
Date            04/15/86
Name of contact:  Addressed as (Mr., Ms., Miss or Mrs.)    :Mr.
    First Name :John D.                   Last Name :Cauble, Jr.
Full Company name of Person :           Accounting & Tax Service
****Address of Person ****
Address1  :11056 Shady Trail
Address2  :Suite 101
City :Dallas
State TX              Zip Code 75229
Phone Number  :[phone]
Comment one :He is the accountant who does some work for Lolir Lectronics
Comment two :(also call [phone])
Referred by :
Date expenses were last  summarized  :01/01/01     Time of update :11:22:20
Summary of expenses for this Person, all activities :                    0.00
Category Selected                                        1

          ENTER N FOR NEXT, P FOR PREVIOUS
              S FOR SEARCH, M FOR MORE COMMANDS
           RETURN EXIT                                      F7 MULTI PRINT
=======================================================================

This is the screen that you saw a second ago, but with some other commands
at the bottom:
                    ENTER N FOR NEXT, P FOR PREVIOUS
                        S FOR SEARCH, M FOR MORE COMMANDS
                     RETURN EXIT               F7 MULTI PRINT

Thi≤ mean≤ tha⌠ iµ yo⌡ ente≥ aε "S"¼ yo⌡ caε searcΦ fo≥ ß record« Iµ yo⌡ ente≥ ì
aε "N"¼á yo⌡ wil∞ g∩ t∩  thσ nex⌠ recorΣ iε thσ file«á  Iµ yo⌡ re-ente≥ ß "P"¼ ì
yo⌡á wil∞ g∩ bacδ onσ record¼á t∩ thσ prio≥ one«á  We'l∞ comσ t∩ "Mó iε jus⌠ ß ì
minute.

Fo≥á now¼á ente≥ "S"«á  Yo⌡ shoulΣ hea≥ ß beep¼á anΣ thσ screeε wil∞á theεá g∩ ì
blank«  Notσ tha⌠ thσ curso≥ ha≤ no≈ moveΣ t∩ thσ thi≤ linσ (or field):

          Full Company Name of Person :

Tha⌠ i≤ because¼á witΦ thi≤ piecσ oµ information¼á thσ compute≥ caε locatσ an∙ ì
recorΣ iε thσ file«á  No≈ ente≥ ß namσ tha⌠ yo⌡ wan⌠ t∩ searcΦ for«á  I⌠á mus⌠ ì
havσ thσ samσ capitalizatioε a≤ yo⌡ originall∙ entereΣ it«á  Iµ yo⌡ wish¼á yo⌡ ì
caεá makσá ß partia∞ entry«á  Fo≥ example¼á let'≤ sa∙ tha⌠ yo⌡ haΣá originall∙ ì
entereΣ "Genera∞ Motors"«  If¼ iε searchinτ fo≥ thi≤ record¼ yo⌡ entereΣ "Ge"¼ ì
yo⌡ woulΣ finΣ it¼á o≥ ß recorΣ closσ enougΦ t∩ i⌠ tha⌠ yo⌡ coulΣ usσ thσá "Pó ì
anΣ "Nó optioε t∩ finΣ it.


Wh∙á woulΣ yo⌡ havσ ß closσ match¼á bu⌠ no⌠ ß perfec⌠ one┐á Let'≤ sa∙ tha⌠ yo⌡ ì
haΣ originall∙ madσ tw∩ entries║ "Genera∞ Motorsó anΣ "Genera∞ Foods"«  Iµ yo⌡ ì
searcheΣ fo≥ "Ge"¼á thσ firs⌠ recorΣ satisfyinτ thi≤ requiremen⌠ woulΣ bσá no⌠ ì
"Genera∞ Motorsó bu⌠ "Genera∞ Foods"«á Bu⌠ righ⌠ behinΣ i⌠ woulΣ bσ thσ recorΣ ì
for "General Motors", just like in a 3 by 5 card box.

Anyway¼á witΦ thσ "Só option¼á yo⌡ caε searcΦ anywherσ yo⌡ want¼á bu⌠ yo⌡ mus⌠ ìèalway≤ pu⌠ somσ valuσ there¼á no⌠ jus⌠ ß blank« Iµ thσ compute≥ can'⌠ finΣ an∙ ì
matcΦ a⌠ all¼ i⌠ wil∞ say:

                NOT FOUND
                TRY AGAIN(Y/N)?

Iµ yo⌡ wan⌠ t∩ tr∙ agaiε t∩ searcΦ fo≥ anothe≥ record¼á ente≥ "Y"╗á otherwise¼ ì
ente≥ aε "Nó fo≥ no.

Afte≥ enterinτ thσ "N"¼á yo⌡ wil∞ bσ bacδ t∩ thσ prio≥ menu¼á oε thσ bottoφ oµ ì
whicΦ is:
          ENTER N FOR NEXT, P FOR PREVIOUS
              S FOR SEARCH, M FOR MORE COMMANDS
           RETURN EXIT                                      F7 MULTI PRINT


Ente≥á aεá "Móá fo≥á morσ commands«á Yo⌡ wil∞ theε hea≥ ß bee≡á anΣá somσá ne≈ ì
command≤ wil∞ appear:

          ENTER E TO EDIT, D TO DELETE,
                P TO PRINT,
          PRESS RETURN WHEN DONE

Iµ yo⌡ wisΦ t∩ edi⌠ thi≤ record¼á ente≥ thσ "E"«á  Afte≥ doinτ this¼á yo⌡ wil∞ ì
hea≥á ß beep¼á thσ screeε wil∞ blink¼á anΣ yo⌡ shoulΣ seσ thi≤ messagσ oεá thσ ì
bottom:


          ENTER ALL CHANGES

Wheε yo⌡ seσ this¼ i⌠ mean≤ tha⌠ yo⌡ caε movσ arounΣ thσ screeε a≤ mucΦ a≤ yo⌡ ì
wisΦ usinτ thσ arrow≤ o≥ hittinτ "ENTER"«á  Makσ an∙ change≤ yo⌡á wish«á  Wheε ì
yo⌡ comσ t∩ thσ enΣ oµ thσ screen¼ you will then see:

           ANY MORE CHANGES (Y/N)?  N

Iµá yo⌡á sa∙á "Y"¼á theεá yo⌡ caε continuσá makinτá change≤á t∩á thi≤á record« ì
Otherwise¼á b∙ enterinτ aε "Nó ¼ o≥ jus⌠ b∙ hittinτ "ENTER"¼ yo⌡ wil∞ theε seσ ì
thi≤ again:


          ENTER E TO EDIT,  D TO DELETE
                P TO PRINT
          PRESS RETURN WHEN DONE

Iµ yo⌡ wisΦ t∩ deletσ thi≤ o≥ an∙ record¼á ente≥ thσ "Dó option«á  Yo⌡á shoulΣ ì
see:


          ENTER E TO EDIT, D TO DELETE,
                P TO PRINT
          ARE YOU SURE(Y/N)?N

Thi≤ systeφ automaticall∙ insert≤ aε "Nó t∩ thi≤ answe≥ unles≤ yo⌡ overridσ i⌠ ì
b∙ enterinτ ß "Y"«  Iµ yo⌡ d∩ ente≥ ß "Y", you will then see:

          ENTER E TO EDIT, D TO DELETE,
                P TO PRINT
          PRESS RETURN WHEN DONE

Pres≤ "ENTER"«á Afte≥ yo⌡ g∩ bacδ onσ o≥ tw∩ screens¼ yo⌡ wil∞ theε bσ bacδ t∩ ì
thσ maiε men⌡ fo≥ thσ Person file.
è

Notσ tha⌠ yo⌡ ente≥ thσ "Ró optioε t∩ ge⌠ bacδ t∩ thσ las⌠ menu«á Thi≤ i≤ truσ ì
froφ an∙ menu«  "Ró wil∞ ge⌠ yo⌡ bacδ t∩ thσ las⌠ menu.

After entering an "R", you should have returned to the main program menu.



                           =======================
                           | VALIDATION OF DATA: |
                           =======================

                    VALIDATION OF STATE AND SEX IDENTIFIER

Wheneve≥ yo⌡ attemp⌠ t∩ ente≥ o≥ edi⌠ thσ Statσ o≥ Se° identifier¼ thσ prograφ ì
wil∞á checδ  thesσ  tw∩ field≤ agains⌠ tw∩ externa∞ files║á STAT┼ ªá SEX«á  T∩ ì
updatσ datß iε eithe≥ oµ  thesσ files¼ g∩ t∩ thσ Maintenancσ men⌡ anΣ reaΣ it≤ ì
hel≡ screens.



                          STATE IDENTIFIER (OR FIELD)

A≤ yo⌡ ente≥ ß valuσ oε you≥ Person screeε int∩ thσ STAT┼ field¼ yo⌡  noticσ ì
tha⌠ you≥ arσ enterinτ ▓ character≤ int∩ thσ Statσ field«á  Whateve≥ yo⌡ ente≥ ì
int∩á thi≤á fielΣ i≤ theε validateΣ agains⌠ ß filσ witΦ al∞ oµ thσá curren⌠á ▓ ì
digi⌠á pos⌠ officσ abbreviation≤ fo≥ State«á  Iµ yo⌡ ente≥ ß codσ (i⌠ mus⌠á bσ ì
capitalized⌐á tha⌠ i≤ differen⌠ froφ wha⌠ i≤ permitteΣ b∙ thσ STAT┼ file¼á thσ ì
compute≥á wil∞ poin⌠ bacδ t∩ tha⌠ STAT┼ fielΣ iε thσ Persoε filσ anΣá bee≡á a⌠ ì
you¼á lettinτá yo⌡ kno≈ tha⌠ i⌠ can'⌠ finΣ  you≥ ▓ characte≥ abbreviatioεá  iε ì
thσ STAT┼ file« Thσ reasoε fo≥ thi≤ validatioε a⌠ thσ timσ oµ enterinτ record≤ ì
int∩á thσ Persoε fielΣ i≤ t∩ makσ surσ tha⌠ thσ  informatioε appearinτ oεá thσ ì
label≤ i≤ correc⌠ fo≥ mailinτ  purposes.


Iµá yo⌡á wisΦ t∩ verif∙ wha⌠ i≤ iε thσ STAT┼ filσ o≥ iµ  yo⌡ wisΦ t∩á adΣá ne≈ ì
abbreviation≤á (say¼á fo≥  ne≈ Trus⌠ Territories)¼á theε g∩ t∩ thσ Maintenancσ ì
menu¼á optioε 1«á  Yo⌡ wil∞ theε bσ a⌠ thσ STAT┼ menu« I⌠ resemble≤ thσ Persoε ì
anΣ Activit∙ filσ menu≤ iε havinτ ADD¼ GET¼ o≥ EDI╘ anΣ othe≥ features«


                                SE╪ IDENTIFIER

Wheε yo⌡ arσ enterinτ datß ont∩ thσ Persoε screen¼ yo⌡ wil∞ seσ thi≤ field:

NAM┼ O╞ CONTACT║  ADDRESSE─ A╙ (Mr.¼ Ms.,Mis≤ o≥ Mrs.⌐    :'

Yo⌡ caε ente≥ thσ SE╪ identifier¼ sucΦ a≤ "Mr."¼ "Mrs."¼ "Ms."¼ o≥ "Miss"«  I⌠ ì
als∩á wil∞ accep⌠  "Dr.ó anΣ "Professor"«á  Yo⌡ caε adΣ an∙ title¼á u≡á t∩á 1╕ ì
characters¼á b∙ goinτ t∩ thσ Maintenancσ menu¼á optioε 2¼ anΣ invokinτ thσ Se° ì
Identifie≥ file«

Wheε yo⌡ ente≥ datß int∩ thσ Persoε file¼ yo⌡ mus⌠ ente≥ i⌠ exactl∙ thσ wa∙ i⌠ ì
i≤á storeΣ iε thσ SE╪ identifie≥ file¼á witΦ al∞ period≤ anΣ upper/lowe≥á casσ ì
convention≤ observed«á   Iµ yo⌡ d∩ not¼ thσ Persoε screeε wil∞ bee≡ a⌠ yo⌡ anΣ ì
reminΣ yo⌡ thi≤ valuσ doesn'⌠ exis⌠ iε thσ SE╪ file.